How smart is your office?

When was the last time you were wowed by new technology in your office? That’s because with the advent of the smart office, changes should be intuitive and build on processes or facilities already in place. And the smart office concept goes beyond the latest ergonomic chair or couches strategically placed to provide a respite from desks and conference rooms.

First, look around. What are the nagging deficiencies that top wish lists for when investments can be worked into the budget? It could be as simple as adding smart lighting on sensors controlled by the to reduce energy costs during midday and nonbusiness hours. Conference rooms can be outfitted with screens for online booking to avoid double booking, can send automatic reminders to attendees, and allow changes and cancellations to bookings to be viewed instantly.

Small modifications of this technology can also be applied to the air-conditioning and security video monitoring systems to make sure their use and maintenance coordinate with reporting from other smart technologies to avoid lost productivity when the systems fail or there is a miscommunication from human error.

As mentioned in August of last year’s Putting it Together VAIO Society Page article, the Internet of Things will be key in making the office of the future more efficient with lower operational and maintenance costs. Consider installing faster and safer connections via a business VPN. It prevents intruders from accessing your network by concealing the connection behind indecipherable state-of-the-art encryption. Always remember to use a business VPN when out of the office, and especially when abroad or connecting to public network whose integrity is not clear.

The benefits of a smart office can be immeasurable and often pay for themselves as a happier, more rewarding workday means happier employees who feel more invested in their career and the future of the company.